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SECULAR

OF CALGARY

humanists

Working together to get better

Tuesday, February 23rd, 2021 6:30 pm

Members and friends you are cordially invited to attend our first Annual General Meeting 2021. We look forward to ‘seeing’ you there.

The Annual General Meeting of the Secular Humanists of Calgary will be held virtually via Zoom on Tuesday, February 23rd, 2020, at 6:30PM  with the following agenda:

  1. Name the chair

  2. Determine if quorum is present

  3. Approval of the agenda

  4. Approval of the minutes of the previous AGM

  5. Receive the 2020 financial report

  6. Receive the Executive Director's Report

  7. Election of new Board Member

  8. Questions and suggestion period

  9. Adjournment

Please Note:

Only current members may vote at the AGM, proxies are not accepted. Minutes of the previous AGM, the full text of the proposed bylaw amendment, and statements by candidates nominated for election will be posted on the

Any members wishing to nominate themselves to run for the board should contact the elections officer, Sam Teja at sam@secularcalgary.com, no later than 7:00 PM on Feb 16th, 2021. 
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OPEN BOARD POSITION

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Open Board Position

General Board Member Position

2.0  POLICY TYPE: BOARD RESPONSIBILITIES AND FUNCTIONS 

2.1 ROLES AND RESPONSIBILITIES OF BOARD MEMBERS 

Adopted: January 23, 2021 

As a member of the Board of the SHC, I agree to: 

1. Attend all board and committee meetings  at least 80%

2. Stay informed about the SHC's mission, policies, campaigns and 

    programs 

3. Review the agenda and relevant materials prior to board           

    meetings 

4. Join a committee or volunteer to help with activities and events

5.  Suggest possible candidates for the board 

6.  Suggest creative ways to improve the SHC

7. Keep up-to-date on developments in Humanism 

8. Observe the SHC’s policies 

9. Refrain from making special requests of volunteer staff

10. Promote and support the SHC organization to ensure its growth

11. Connect with members and potential members to help facilitate a warm and          inviting environment. 

All members of the Board will:

  • Hire and (possibly set compensation of ) the executive director to run the day-to-day management activities of the organization and evaluate the performance of the executive director;

  • Ensure all bylaws, policies and acts relating to the activities of the SHC are adhered to in accordance with ethical practice;

  • Decide by consensus or majority vote which actions and uses of resources best serve the interests of the SHC and what changes, if any, need to be made to the its stated purposes;

  • Ensure that the SHC adheres to its stated purposes, and that its activities advance its mission;

  • Ensure prudent use of all assets, including facility, people and good will of the SHC;

  • Provide foresight, oversight and insight into the day-to-day activities of the SHC;

  • Bring issues and concerns to the Board as a motion and discussion as needed;

  • Be involved in fundraising events and volunteer their time and/or recruit volunteers for such events;

If you are a member and would like to fulfill this position then please contact our elections officer Sam Teja to submit your name for nomination. Email Sam Here

2.2 BOARD ELECTIONS

Adopted: Jan 23, 2021

  1. Prior to sending out notice of the Annual General Meeting (AGM), the board will appoint one director who is not standing for re-election as the Elections Officer; if no board member is available, any member in good standing may be appointed instead.

  2. Contact information for the Elections Officer and the number of vacancies on the Board shall be included with the notice of the AGM.

  3. Members wanting to stand for election to the Board must apply by email to the Elections Officer at least one week prior to the AGM. The application should include the member’s full name, email address and a brief biography (under 250 words) to include on AGM notice on the SHC website.

  4. Nominations will not be accepted from the floor at the AGM.

  5. The Elections Officer will ensure that all members who have applied to stand for the 
 board are eligible according to the SHC bylaws. Applicants must be:

    1. At least 18 years of age, where one director aged 16 or 17 may be elected as a 
 youth representative;

    2. A member of the SHC in good standing for at least six months prior to 
 election; and

    3. Not ineligible according to Section 44(3) of the Societies Act (see Appendix).

  6. For purposes of interpreting (b), a member must be current at the time of the AGM and must have first become a member at least six months prior   *(Amended in the organizations first year) . A lapse in membership during that time is not counted against a member’s eligibility to stand for the board.

  7. Elections: If there are more nominees than vacancies, the Elections Officer shall

    1. prepare ballots for the AGM listing candidates alphabetically by surname;

    2. prepare a current membership list for the AGM;

    3. distribute ballots only to current members in attendance at the AGM, members will vote for as many candidates as there are vacancies;

    4. count the completed ballots, such that:

      • Blank ballots and ballots for more candidates than there are vacancies shall be deemed invalid and excluded from the count.

      • Any candidate may request a recount by the Elections Officer and an independent scrutineer. There may only be one recount.

      • The candidate(s) who receive the most votes are elected.

  1. repeat the above steps in the event of a tie;

  2. make a motion at the AGM to certify the results of the election; and

  3. destroy the ballots within one month of the AGM.

8. The Elections Officer shall ensure all newly elected board members sign a copy of the Board Roles and Responsibilities document.